Event Planning
Protravel’s meetings and incentive division ProConference Solutions can provide a full range of meeting and conference options for our clients. Through our focus on personalized service, listening and responding to our clients’ needs, and our meticulous attention to program details, we have successfully operated hundreds of meetings and conferences.
You can depend on ProConference Solutions’ expertise for a successful meeting, no matter how elaborate your requirements are. Throughout your meeting or incentive our professional on-site staff will make certain every function is operating as planned, leaving you free to enjoy the events and attend to your guests. After your meeting comes to a close, our commitment continues. We’ll make sure you receive maximum cost savings by auditing all supplier invoices, negotiating discounted items, and following up on airline ticket refunds and lost ticket applications. We’ll also provide you with itemized, timely billing, evaluate your meeting and make recommendations for future applications.
Whatever specific manner you use us, our meetings services include the following ingredients:
- Experience: ProConference Solutions’ staff averages over 15 years industry experience. This level of experience brings with it knowledge and understanding of our clients and allows us to be sensitive to their needs and flexible enough to adapt where necessary.
- Technology: We have all of the necessary support and automation products and software to provide you with detailed travel data. Our proprietary travel management programs Cross Fire, Cross Check and Travel Man can provide pre- and post- ticketing reports in clear, precise formats and graphs. We can also provide information on diskette in many popular business software formats.
- Customer Service: Understanding a client’s needs is paramount to achieving success with a meeting or incentive. Close contact via our customer service manager allows us to respond to your needs as they change.
- Integrated Travel Management Program: Airline and hotel reservations where necessary, MIS technology, travel management consultation, 24-hour service, and vendor negotiations.
- Vendor Relationships: Our long-term relationships with airlines, hotels, ground operators and rental car vendors, provide ProConference Solutions with the necessary leverage to get what we need on behalf of our clients.
- Resources and flexibility: This allows us to provide the services which best suit the specific needs of our clients.
- Single Source Service: from planning through final billing. We adopt a “soup to nuts” approach to meetings and incentive management.
